Hosting

Detailed Hosting Instructions

Detailed hosting instructions can be found here

Prepare a flyer to announce the talk
- Contact the speaker to ask them to:
  - Approve the flyer
Confirm all travel arrangements:
- Ask if they need to be picked up at the airport or the train station, and get their arrival and departure information.
- If they are traveling by car - share with them information about parking at URI (where to park and how to secure a visitors parking pass by registering their car).
  - Provide them with detailed directions to CBLS.
- Exchange cell phone numbers.
Coordinate one-on-one meetings
- If they want to meet with somebody in particular, arrange for a one-on-one meeting with that particular person.
- Set up a draft of their visit calendar - It is up to the host to arrange individual or group meetings with individual faculty and/or students and/or colleagues. This is encouraged!
Email the flyer and the seminar announcement to Jon Puritz
- Jon Puritz will announce seminars on the Wednesday prior to the seminar (at the latest) and on Friday via the different groups (CELS, BES Faculty, BES Students, BES postdocs).
Pizza lunch for students and the speaker will be announced to CELS grad students and BES 581/BES 582 students. Please encourage students to attend the week you are hosting.

Host the speaker to all their meetings, or make sure somebody else does.
At the pizza lunch and before the talk - VERY IMPORTANT: Ensure that there is a sign-up sheet with the name of the speaker, and that ALL ATTENDANTS fill it.
- They should include: Name, Affiliation, and if they are student, faculty or visitor.
Please also make sure to clean up the conference room after lunch. Feel free to distribute extra food to graduate students who were unable to attend.
Compile all documents and email to the Admin Assistant to let them know you have uploaded them to the folder.